Executive Secretary

Executive Secretary 

Part Time, Long Term Temporary

Monday - Thursday, 9am - 12pm

Fridays, 9am - 12:30pm 

$18/hour

Newport News

We are currently recruiting for an Executive Secretary for a local company.

The ideal candidate will be dependable, responsible and held a similar position previously. 

Job Description:

• Maintain positive and professional relationships with staff and clients.

• Greet and assist clients, visitors, and callers in a courteous manner.

• Provide administrative support to office staff, including data entry and event coordination.

• Plan, schedule, and coordinate meetings, presentations, and office events.

• Assist with billing, invoicing, and related financial tasks.

• Arrange and manage travel accommodations for executives.

• Handle office communications, including letters, emails, memos, and other correspondence (both paper and electronic).

• Prepare and process outgoing mail and packages for executives.

• Work independently with minimal supervision while managing multiple priorities.

• Occasional travel may be required.

Requirements:

• Bachelor's Degree preferred (or 2 years + experience) 
• Proficiency in Microsoft office 
• Proven experience as an Executive Secretary, Administrative Assistant, or similar senior support role
• Organizational Skills
  • Strong time management and ability to prioritize multiple tasks.
  • Exceptional attention to detail and accuracy.