Planning & Engineering Administrative Assistant

Hours:  7-4 / M-F

Job Description

Performs administrative support duties in accordance with established procedures, instructions, and work routines. Performs data input, extraction, analysis, and development in support of departmental functions

Responsibilities

• Perform general administrative tasks, including but not limited to managing office supplies and equipment, answering multiple phone lines, and overseeing the daily flow of mail, correspondence, and filing needs.
• Prepare, analyze, and input data.
• Operate business machines such as calculators, copiers and faxes.
• Prepare agendas, reports, and presentations, including updating weekly metrics and status reports.
• Acts as liaison with other departments.
• Able to coordinate the activities of and provide support to committees.
• Able to arrange, participate in, and implement as directed conferences and meetings.
• Coordinate department schedules, travel, conferences, meetings, and activities.
• Observe and support client health, safety, and environmental policy.
• Other responsibilities and duties as assigned.

Requirements

• Typically has a BA/BS in a related field, or WAS plus two (2) years' directly related experience, or six (6) years' directly related experience. (Experience in a shipyard environment preferred)
• Good reading and writing skills. Excellent verbal communication skills.
• Excellent typing, interpersonal and communication skills.
• Proficient in Microsoft Office products. Able to develop and present metrics.
• Must have good speaking and listening skills. Able to understand and speak English clearly.
• Able to work with some supervision.
• Must be organized and use time wisely.
• Customer-service driven.
• Professional appearance, business casual.
• Must be punctual and reliable, with a proven attendance record.