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Accounts Payable Clerk

Suffolk, VA 23435

Posted: 04/02/2025 Job Category: Administrative/Office Professional Job Number: 00004G6G Pay Rate: $20+ DOE

Job Description

Accounts Payable Clerk

Temp to Hire/Full Time

Monday - Friday 8 am - 5 pm

$20+ DOE 

 

We’re hiring an Accounts Payable Clerk for a local, well-established Suffolk company!

This role involves managing daily, weekly, and monthly AP tasks. Ideal candidates have an accounting/bookkeeping background, proficiency in Microsoft Office, and excellent attention to detail and organization.

Job Requirements

Required: 

  • Bookkeeping / accounting background
  • Knowledge of Microsoft Office (Outlook & Word)*
  • Proficient in Microsoft Excel*
  • Knowledge of purchase orders
  • Professional vendor communications

Experience: 

  • Bookkeeping / Accounting - 1+ years (required)
  • Microsoft Excel - 1+ years (required)

 

 *Testing will be required per Client request 

Additional Information

 

Here is what your job will look like:

 

Tasks:

 Daily

  • Match packing slips to Purchase orders and record receipt of material on PO. Enter received items into industry platform and post.
  • Enter Vendor bills into industry platform and post.
  • Make copies of Vendor bills as required for Office Manager. Respond to Positive Pay exceptions.
  • Print vendor bills from email.

Weekly

  • Process bill from Staffing Company and issue check on Wednesday.
  • Issue and mail checks every Friday for discountables and for vendors paid weekly. Upload all checks to bank for Positive Pay.
  • File all paid bills in Payable filing cabinet.
  • Prepare Hauler's report.

 Monthly

  • Match bills to vendor statements.
  • Issue and mail checks on the 10th for monthly discountables.
  • Issue and mail checks on the 20th for prior months A/P non-discountable bills.

 

As Needed:

Handle billing discrepancies with Vendors. Complete credit applications for vendors. Obtain W-9 forms from new vendors. Update Purchase Orders.

 

Meet Your Recruiter

Heather Hontz
Recruiter

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About Suffolk, VA

Discover exciting job opportunities in the vibrant area around Suffolk, Virginia! Nestled in the heart of Coastal Virginia, this charming region offers a perfect blend of history, culture, and natural beauty. Imagine a career where you can thrive professionally while enjoying easy access to the stunning Chesapeake Bay, the Great Dismal Swamp National Wildlife Refuge, and the acclaimed Suffolk Center for Cultural Arts. Indulge in delicious local cuisine, explore the historic landmarks of downtown Suffolk, or catch a game at the nearby Harbor Park, home to the Norfolk Tides. Unlock your potential in this enriching community where every corner reveals a new adventure. Explore our job listings today and embark on an exciting new chapter in your career journey.

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