Administrative Specialist

Norfolk, VA 23513

Posted: 01/08/2021 Job Category: Administrative/Office Professional Job Number: 00004FCF Pay Rate: $16.11/hr

Job Description



Administrative Specialist performs general clerical and administrative support duties in accordance with established procedures, instructions, and work routines; Performs data input, extraction, analysis, and development in support of departmental functions. 



  • Perform general administrative tasks, including but not limited to managing office supplies and equipment, answering multiple phone lines, and overseeing the daily flow of mail, correspondence, and filing needs.
  • Prepare, analyze, and input data.
  • Operate business machines such as calculators, copiers and faxes.
  • Prepare agendas, reports, and presentations, including updating weekly metrics and status reports.
  • Acts as liaison with other departments.
  • Able to coordinate the activities of and provide support to committees.
  • Able to arrange, participate in, and implement as directed conferences and meetings.
  • Coordinate department schedules, travel, conferences, meetings, and activities.
  • Observe and support client health, safety, and environmental policy.
  • Other responsibilities and duties as assigned.




Job Requirements

Minimum Requirements/Qualifications:


  • Typically has a BA/BS in a related field, or AA/AS plus two (2) years' directly related experience, or six (6) years' directly related experience. Experience in a shipyard environment preferred.
  • Good reading and writing skills. Excellent verbal communication skills.
  • Excellent typing, interpersonal and communication skills.
  • Proficient in Microsoft Office products. Able to develop and present metrics.
  • Must have good speaking and listening skills. Able to understand and speak English clearly.
  • Able to work with some supervision.
  • Must be organized and use time wisely
  • Customer-service driven.
  • Professional appearance, business casual.
  • Must be able to access all work locations, including government and private ship yards and/or vessels.
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