Construction Administrative Coordinator

Hours:  8-4 or 9-5 / M-F

The Construction Administrative Coordinator will organize and perform an extensive array of administrative and support activities.  He/She will be the primary support for the Office Manager.

Responsibilities:

• Performs general administrative, clerical, and executive support tasks to ensure organization sustainability
• Collects, enters and maintains information to maintain departmental databases and records
• Processes payroll reports
• Processes high volume of invoices for accounts payable
• Prepares certificates of insurance (COI)
• Performs inventory reconciliation
• Enters orders in database
• Assists in the coordination, direction, and fulfillment of special projects
• Prepares, verifies, and reviews reports, as requested
• Prepares, analyzes, and inputs data
• Performs additional job-related duties as assigned

Requirements:

• High School Diploma or equivalent
• 3-4 years administrative experience, preferably in construction industry
• Highly proficient in Microsoft Office, specifically Excel
• Certified payroll reporting
• Ability to work effectively in a diverse community
• Knowledge of current and emerging trends in technologies, techniques, issues and approaches in area of expertise
• Able to work accurately, independently and be self-motivated
• Must be extremely organized with strong problem solving skills
• Excellent written and verbal communication skills
• Highly efficient time management skills and ability to prioritize tasks