Contracts Coordinator

Norfolk, VA 23523

Posted: 04/19/2022 Job Category: Administrative/Office Professional Job Number: 00004FQJ Pay Rate: $16.92 / per hr.

Job Description

Job Description:

Performs duties in accordance with established procedures, instructions, and work routines.  Performs data extraction, analysis, and development in support of departmental functions.


  • Prepares, analyzes, inputs, and validates data for Proposals, Purchase Orders, and Metrics.
  • Enters budgets for Proposals.
  • Contract Management of systems and records.
  • Requests and confirms task numbers.
  • Revises Proposals based on negotiations.
  • Verify rates, Temp percentages, OT percentages, Award Fee, Cost Incentive Fee, and Schedule Incentive Fee for proposals based on each contract.
  • Breakdown Subcontractor and Teaming Partner Quotes for ST and OT hours, Labor Dollars, Material Dollars, Sub Dollars, and fees.
  • Converts Proposals into Government format. Breaking out Teaming Partner’s Fee’s, Labor, Material, and Subcontractors; Figuring totals such as Prime with fee, w/o fee, with Team Partner’s fee, w/o Teaming Partner’s fee, etc.; and separating LOE, Consumables, and non-consumable material.
  • Prepares agendas, reports, and presentations, including updating weekly metrics and status reports.
  • Receives and confirms totals on MODs and Purchase Orders are accurate and distribute to accounting.
  • Keep SMARTS, Mod Logs, and Sequence Logs up to date with the most accurate information.
  • Acts as liaison with other departments.
  • Performs duties for Contract Administrator and Cost Analysis is required.
  • Able to coordinate the activities of and provide support to committees.
  • Able to arrange, participate in, and implement as directed conferences and meetings.
  • Observes and support health, safety, and environmental policy.
  • Systems administration for Contracts metrics, Budgets, and Proposals.
  • Manages and organizes budgets for Cost Reporting purposes.
  • Other responsibilities and duties as assigned.

Job Requirements


Typically has AA/AS or two (2) years’ directly related experience. Experience in a shipyard environment preferred.

  • Good reading and writing skills. Excellent verbal communication skills.
  • Excellent typing, interpersonal and communication skills.
  • Proficient in Microsoft Office products and Adobe. Able to develop and present metrics.
  • Must have good speaking and listening skills. Able to understand and speak English clearly.
  • Able to work with some supervision.
  • Must be organized and use time wisely.
  • Customer-service driven
  • Professional appearance, business casual
  • Must be punctual and reliable, with a proven attendance record.
  • Must be familiar with putting Proposals in system.
  • Must be familiar with analyzing data and entering in Mod logs.
  • Must be proficient in loading and deleting budgets from database.
  • Must be proficient in analyzing estimates and converting them into proposal format for submission to Mid-Atlantic Regional Maintenance Center (MARMC).
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