Costpoint Administrator

Norfolk, VA 23523

Posted: 08/31/2020 Job Category: Accounting/Finance Job Number: 00004F87 Pay Rate: $16.11/hr

Job Description

NEEDED ASAP - TEMPORARY OPPORTUNITY

COSTPOINT ADMINISTRATOR

The Costpoint Administrator will enter and manage purchase orders, receipts, and Vendor information the Costpoint Materials cost accounting system. Functions as the primary data management expert in the Procurement environment. Assists in managing purchase order files and purchasing documentation in Laserfische document management system. Archives Vendor record documentation on the network shared drives. Provides administrative support to the Procurement Organization within the Supply Chain Management department and functions.

 

Responsibilities:

  • Given purchasing data from Buyers and Subcontracts Administrators, enters purchase orders into Costpoint correctly and assists in managing purchase order documentation
  • Enter purchase order change orders and assist in managing documentation.
  • Enters purchase order receipts and accept subcontract invoices in Costpoint.
  • Enters, manages, updates, and archives Vendor information and record documentation.
  • Prints, submits for review, scans and archives purchase orders and change orders.
  • Assists Buyers and Subcontracts Administrators in the creation of purchase order file folders.
  • Assists Buyers and Subcontracts Administrators in the review and reconciliation of problem invoices.
  • Assists Buyers and Subcontracts Administrators in purchase order close out.
  • Must have good speaking and listening skills. Able to understand and speak English clearly.
  • Ability to use interpersonal skills to work effectively with people.
  • Maintains a cooperative, positive attitude between external and internal customers.
  • Ability to identify where procedural enhancements / process improvements may be required.
  • Able to work with some supervision.
  • Must be organized and use time wisely.
  • Customer-service driven.
  • Professional appearance, business casual.
  • Must be punctual and reliable, with a proven attendance record.
  • Be aware of client's “Standards and Business Conduct” and abide by the instructions and guidelines set forth in the standard.
  • Additional duties as assigned by Manager.

 

Job Requirements

Requirements:

  • Proficient in Microsoft office products
  • Data entry
  • Database navigation
  • Spelling and grammar checking
  • Must have good speaking and listening skills. Able to understand and speak English clearly
  • Ability to use interpersonal skills to work effectively with people
  • Maintains a cooperative, positive attitude between external and internal customers
  • Ability to identify where procedural enhancements / process improvements may be required
  • Able to work with some supervision
  • Must be organized and use time wisely
  • Customer-service driven
  • Professional appearance, business casual
  • Must be punctual and reliable, with a proven attendance record
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