Executive Assistant

Hours:  8:30-5:00 / M-F (some overtime required)

General Summary:

The role of the Executive Administrative Assistant at Client Operations is responsible for providing administrative support to the Senior Vice President of Store Operations.  This position will also be responsible for administrative support for client Senior Vice Presidents (SVP) of Client Operations.  This position is responsible operating highly confidential and complex environment while still embracing client-centric commitment to customers, customer service and sales.

Principal Duties & Responsibilities:

• Support the SVPs of Client Operations all financial oversight activities including budgeting/forecasting, expense report processing, invoice review/processing and travel reimbursements.
• Managing and organizing complex activities such as meetings, travel, conferences, meals and project activities for SVPs of Client Operations.
• Creates and assist in preparation of presentations for meetings.
• Anticipating the administrative needs of SVPs of Client Operations.
• Assisting in smooth implementation/transition of departmental processes and procedures.
• Facilitates communication for teams reporting through the SVPs of Client Operations; assist in preparation of internal and external memos and correspondence.
• Maintaining office supply inventory; anticipating supply needs and managing supply order/procurement process.
• Coordinates travel arrangements for SVPs of Client Operations and other Leaders in department as needed.
• Assists in the coordinating of Client Operations realignments and troubleshooting issues that may arise as a result of on-boarding; organizes and manages all changes that take place in field as results of realignment to include updating of all Senior Leaders and Field Leaders.
• Creates and maintains departmental files and electronic records.
• Coordinates department functions including Team meetings, Town Hall meetings and ad hoc Team activities.
• Provides agendas and other essential materials and coordinates departmental functions.
• Other duties as assigned.

Position Requirements:

• Office work environment, 40+ work hours per week

Minimum Requirements:

Education:

• High school or GED required and Associates Degree preferred 

Experience: 

• 5-7+ years of executive support experience, preferably in a corporate retail environment. Experience supporting executive and senior level management.

Job Related Skills:

• Proven track record in priority setting and managing multiple tasks and strong written and communication skills with excellent organizational skills.
• Applicant must have high attention to detail, strong work ethic and ability to work in a fast paced environment.
• Applicant must be a self-starter and be able to anticipate the needs of the SVPs.

Computer Skills:

• Proficient MS Word, Outlook, Excel and PowerPoint skills