Facilities Maintenance Coordinator

Chesapeake, VA 23320

Posted: 07/27/2022 Job Category: Administrative/Office Professional Job Number: 00004FS1 Pay Rate: $16.50 / per hr.

Job Description

Facilities Maintenance Coordinator

Hours:  8:30-5:00 / M-F / On-site

Summary of Position:

  • Coordinate all maintenance and repair issues for stores in assigned states.
  • Respond/manage building emergencies- fires, floods, power outages, weather related hazards or alerts, liquid spills, plumbing issues or incident clean up.
  • Assist department managers with daily facility changes or needs as requested.
  • Handling routine inquiries on basic facility needs; fielding phone calls/emails for maintenance requests.
  • Prioritizing requests and maintaining an accurate database of call history information for store within assigned states using internal Computerized Maintenance Management Systems (CMMS).
  • Develop relationships with vendors to ensure the best pricing and service to the stores.


Principal Duties and Responsibilities:

  • Review facility related invoices and facilitate the approval process up to payment within specified deadlines.
  • Create and assign work orders to multiple technicians, subcontractors and service providers in assigned states.
  • Provide reports on open and closed work orders and check status with the appropriate technician or service provider.
  • Monitor expenditures on repair services for each store within assigned spending limits, up to $1500.
  • Maintain accurate/current information in database for each store in assigned states.
  • Administer certified business letters or facsimiles to Landlords as needed.

Job Requirements

Minimum Requirements/Qualifications:

  • Basic knowledge of construction, electrical, plumbing, mechanical and HVAC.
  • Must have strong interpersonal skills and ability to work in a team environment.
  • Excellent Customer Service and problem solving skills.
  • Strong verbal and written communication skills, Type 34 wpm.
  • Computer literate in Microsoft products; Email literate (send, receive, attach documents).
  • After hours “on call” phone rotation required.
  • Must be flexible to work evenings and weekends on a rotating shift schedule.

Desired Qualifications:

  • College degree or equivalent experience.
  • Facilities Maintenance, Property Management and/or Call Center experience is a plus.
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