Payroll Coordinator

Hours:  8:30-5:00 / M-F / Temp to Hire

Job Summary: This position is responsible for the preparation, processing and auditing of the client's bi-weekly payroll; collects, enters and verifies employee data, to include wages, taxes, garnishments, benefits and other payroll deductions in the Payroll and Human Resources Information System; and ensures employees are compensated correctly and on time.

Essential Job Functions: The following duties are typical for this position. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Coordinates with managers and assistant managers on the preparation and approval of employee timecards leave requests and other payroll operations.
• Processes and audits Reviewing computed wages to ensure accuracy.
• Ensures timely and accurate processing of pay deductions to include benefits, garnishment and applicable taxes.
• Reconciles payroll data with accounting records to ensure accuracy.
• Enters and updates personnel information to include compensation and benefits information for new hires, transfers, promotions and terminations in HRIS and VRS Navigator.
• Responsible for the submission of retirement contributions such as VRS snapshots, Mission Square files and VOYA files..
• Answers questions and resolves issues regarding payroll and time keeping including time clock.
• Updates, verifies and maintains compensation schedules and Payroll Change Forms; ensures documents are prepared timely and accurately.
• Prepares/processes special projects as needed as it relates to compensation for client personnel members to include cost of living adjustments, special bonuses and payouts per policy, if applicable.
• Generates, prepares and disseminates reports and other documents for management and auditors.
• Prepares statements reflecting earnings, taxes and deductions.
• Provides proper response for queries received from IRS, unemployment and revenue offices.
• Handles the preparation, distribution and collection of leave buy back letters.
• Reviews invoices and prepares check vouchers.
• Deliver and pick up mail, packages or general items pertaining to the daily activities of the department.
• Reviews current payroll practices and procedures, stays abreast of new trends and innovations in the field of payroll and recommends changes to supervisor.
• Adheres to all client personnel policies and departmental guidelines.
• Performs all other duties as assigned and directed.

Knowledge, Skills and Abilities: The following generally describes the knowledge, skills and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

• Knowledge of principles and practices related to the processing of payroll information and maintenance of payroll records.
• Knowledge of personnel policies.
• Proficiency in Microsoft Office and payroll systems.
• Strong attention to detail.
• Excellent organizational, analytical and time management skills.
• Ability to handle and prioritize multiple tasks and meet deadlines.
• Excellent communication skills, both verbal and written.
• Ability to maintain strict confidentiality and exercise extreme discretion.
• Ability to establish and maintain effective and positive working relationships with others.

Education / Training:   One year of business school with emphasis on accounting, human resources management or business administration.

Experience:  Three years of responsible payroll experience.

Certifications:  Certified Payroll Professional (CPP) preferred.