Merchandise Payables Associate

Chesapeake, VA 23320

Posted: 01/11/2023 Job Category: Finance/Accounting Job Number: 00004FWN Pay Rate: $18.00 /per hr.

Job Description

Hours:  8:30-5:00 / M-F

Principal Duties and Responsibilities:

  • Ensure compliance with accounting requirements and corporate invoice guidelines for manual or EDI invoice data; Audit invoices to ensure costs are accurate according to terms, allowances and purchase orders.
  • Process and audit authorized invoices to ensure that vendors receive payment for merchandise within deadlines. Accurate information must be entered when invoices are processed to avoid fees/penalties.
  • Research and resolve problems utilizing internal and external resources to process payments.
  • Maintain positive business relationship with suppliers, and other areas of company. Responsibilities may include: 1.) Researching and responding to all invoice and payment inquiries (e.g. invoice Status, payment Status and deduction Charges) from Suppliers, Stores, Distribution Centers, and Employees within department turn-time expectations. Communication may occur through phone, mail or e-mail; 2.) Communicating with Vendors, District Managers, Warehouse/Store Managers, Carriers, Merchandising/Buyers to resolve issues (e.g. proof of delivery, shortages, unauthorized merchandise, wrong cost on invoice, duplicate invoice, wrong vendor/store numbers, etc.).
  • Provide suppliers with information relating to system generated credits and debit memos. Communication must occur with suppliers to determine the correct correspondence address to mail information.
  • Must adhere to all policies and procedures as outlined in the company handbook
  • Other duties as assigned

Job Requirements

Minimum Requirements/Qualifications:

  • 1 year of Accounts Payable Experience or Associates Degree
  • Must be proficient in Microsoft Office
  • Ability to communicate effectively, clearly and concisely, both orally and in writing
  • Must exhibit strong analytical, decision making and problem solving skills
  • Ability to work in a fast paced/team based environment
  • Ability to organize and prioritize tasks to meet defined deadlines



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