Property Management Analyst

Hours:  8:30-5:00 / M-F

Principal Duties and Responsibilities:

• Lead the analytics within Officetrax, a web based application, to ensure data standards and procedures are adhered to, including data received from vendors for asset management and potential cost reduction trending.
• Analyze company financials and operational performance. Provide analytical insights on emerging trends and opportunities. Identifying patterns, trends, themes and connections in information to develop innovative ideas and solutions. This requires pulling and reviewing detailed data from multiple sources and understanding the driving forces behind variances. Present findings and recommendations to leadership.
• Drive improving departmental performance through various expense comparative analysis, vendor performance evaluations, process and procedure evaluations and other new initiatives as they relate to annual Goals and Objectives. Provide concise, detailed and fully written narratives for all companies by fiscal period for all operating lines within Property Management, including implications and opportunities for mitigation.
• Justify the need for capital expense increases by assisting in managing the budget; analyzing service provider costs and reviewing completed repair work done to determine capital expense eligibility.
• Compile, analyze and provide detailed and summary reports on a weekly, monthly and quarterly basis to provide optics on department performance.
• Procure data from various sources to create reports and summaries and analyze results. Make recommendations after summarizing large groups of data to assist business leaders in making decisions.
• Reconcile various weekly, monthly and quarterly vendor upload invoices to verify contractual compliance and dollar amount accuracy for in excess of 50 plus vendors within the entire department.
• Present data in a comprehensive and concise presentation to different levels in the organization in a meaningful and compelling manner to provide historical reference, support decisions and negotiate arguments.
• Evaluate various forecasting models to analyze trends and initiatives to support a monthly expense forecast. Drive the monthly forecasting process in conjunction with business owners.
• Monitor various KPIs and dashboards to prepare vendor scorecards to measure vendor performance and analyze vendor trends to drive performance, process improvements and financial results.
• Execute the fiscal period close process (invoice uploads, accruals, journal entries and account reconciliation) and supervise and provide leadership to all supporting personal that have period close responsibilities.
• Reconcile data flow between internal systems used by client to ensure no discrepancies occur. When errors occur, determine how they occurred and resolve each issue timely.
• Provide and coordinate with vendor base for specialty trade services to the stores, working as a backup for other positions within the department as needed.
• Complete other analysis, reporting, projects and duties as assigned by the Property Management team.
• Assist in training and support additional analytical assets within the entire department.

Minimum Requirements/Qualifications:

• Must possess a Bachelor’s Degree from an accredited College or University
• 1-3+ years of experience in Financial Operations, Retail Operations and proven analytical and problem solving skills
• Excellent communication skills, both written and spoken
• Ability to organize, prioritize and manage a complex workload in order to meet tight deadlines in a fast-paced and ever-changing environment
• Ability to work cross-functionally and maintain effective relationships with other departments
• Ability to work within tight deadlines for financial closing
• Excellent organizational skills.
• Proficiency in MS Excel, MS Word, Internet applications and overall computer experience and competency – should be able to create formulas, charts and analyze data in Excel
• Ability to demonstrate, in group or individual project work, extensive problem solving and analytical strength.
• Excellent customer service skills.
• Typing skills of 40 – 50 wpm.
• General knowledge of accounting rules, especially accrual accounting
• General ledger and/or account reconciliation experience a plus