Store License Coordinator

Hours:  8:30-5:00 / M-F

Summary of Position:

• Responsible for timely renewal of various licenses for every store location in portfolio
• Responsible for mailing licenses to each location to be posted in a timely manner
• Maintain accurate records of upcoming and already processed renewals

Principal Duties and Responsibilities:

• Responsible for processing renewal applications for all required state, city county and health licenses/permits in a timely manner to avoid costly fines, penalties or store closures
• Utilize our accounts payable software to create voucher/check requests to be mailed with the renewal applications
• Utilize our web-based data management program to export/import scanned images, keep notes, and monitor past due/upcoming renewal dates.
• Contact made with issuing authorities for missing bills or licenses
• Receive and sort department mail making sure each coordinator receives the renewals and licenses for their assigned states
• Use Microsoft Excel to process uploads of large quantities of renewals at one time
• Copy, scan, index and import all documents (invoices and licenses) for precise record keeping
• Upon receipt of the license(s) from the issuing authority, mail the current license to the store for timely display

Minimum Requirements/Qualifications:

• High school graduate or GED equivalent
• Ability to handle multiple priorities in a fast paced environment
• Minimum required typing speed of 45 wpm
• Extensive experience in word-processing, spreadsheet and web-based software applications
• Strong business writing skills, [efficient] effective communication and interpersonal skills are a must
• Excellent phone skills and solid clerical skills
• Must be a motivated self-starter with the ability to work independently and within a team
• Must possess a high degree of organizational skills with the ability to effectively prioritize multiple renewals, with multiple due dates/deadlines
• Must have the ability to recognize the need for action and quickly arrive at accurate decisions