Store License Coordinator

Chesapeake, VA 23320

Posted: 12/02/2022 Job Category: Administrative/Office Professional Job Number: 00004FVZ Pay Rate: $18.00 /per hr.

Job Description

Hours:  8:30-5:00 / M-F

Summary of Position:

  • Responsible for timely renewal of various licenses for every store location in portfolio
  • Responsible for mailing licenses to each location to be posted in a timely manner
  • Maintain accurate records of upcoming and already processed renewals


Principal Duties and Responsibilities:

  • Responsible for processing renewal applications for all required state, city county and health licenses/permits in a timely manner to avoid costly fines, penalties or store closures
  • Utilize our accounts payable software to create voucher/check requests to be mailed with the renewal applications
  • Utilize our web-based data management program to export/import scanned images, keep notes, and monitor past due/upcoming renewal dates.
  • Contact made with issuing authorities for missing bills or licenses
  • Receive and sort department mail making sure each coordinator receives the renewals and licenses for their assigned states
  • Use Microsoft Excel to process uploads of large quantities of renewals at one time
  • Copy, scan, index and import all documents (invoices and licenses) for precise record keeping
  • Upon receipt of the license(s) from the issuing authority, mail the current license to the store for timely display

Job Requirements

Minimum Requirements/Qualifications:

  • High school graduate or GED equivalent
  • Ability to handle multiple priorities in a fast paced environment
  • Minimum required typing speed of 45 wpm
  • Extensive experience in word-processing, spreadsheet and web-based software applications
  • Strong business writing skills, [efficient] effective communication and interpersonal skills are a must
  • Excellent phone skills and solid clerical skills
  • Must be a motivated self-starter with the ability to work independently and within a team
  • Must possess a high degree of organizational skills with the ability to effectively prioritize multiple renewals, with multiple due dates/deadlines
  • Must have the ability to recognize the need for action and quickly arrive at accurate decisions


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