Full Time | Temp to Hire

Monday - Friday | 8am - 5pm

$18/hour

Norfolk

We are currently recruiting for a local company who is seeking a detail-oriented and dependable Data Entry Administrative Assistant to join their team. This role is heavily focused on data entry and administrative support, making it an excellent opportunity for someone who enjoys organized work, maintaining accuracy, and supporting day-to-day accounting functions. The ideal candidate is a self-starter who works well independently while also collaborating effectively with a team.

What We're Looking For:
We are seeking someone who takes pride in accuracy, enjoys staying organized, and is eager to contribute to a team environment.

Key Responsibilities:

• Enter and maintain daily data accurately and efficiently
• Enter daily bank transactions for Accounts Receivable (A/R)
• Generate customer invoices
• Assist with receiving goods and entering Accounts Payable (A/P) invoices
• Enter weekly checks as needed
• Support the accounting department with administrative tasks and special projects
• Maintain accurate records and ensure data integrity
• Perform repetitive and detail-focused tasks with a high level of accuracy

We are seeking a detail-oriented and dependable Bookkeeper to support the financial operations of three growing companies. This position works directly with the CFO and President and plays a key role in maintaining accurate financial records, processing payroll information, managing banking activities, and supporting month-end reporting and reconciliations.

The ideal candidate is organized, analytical, and able to manage multiple accounting and administrative responsibilities in a fast-paced environment.

Responsibilities:

Bookkeeping

• Prepare and process customer invoices and maintain supporting documentation
• Organize and file vendor invoices
• Review vendor invoices and prepare payable import files for entry into the accounting system
• Maintain inventory records and assist with month-end reconciliations
• Support preparation of month-end reports and financial statements
• Complete monthly state sales tax filings
• Assist with collections and customer account follow-up
• Prepare commission files for import into the accounting system

Payroll

• Enter and maintain payroll records accurately within the accounting system

Banking

• Make bank deposits and record electronic receipts
• Reconcile bank accounts weekly and monthly
• Assist with cash flow reporting and cash management activities
• Prepare ACH and wire templates

Administrative Support

• Maintain customer profile information within the accounting system
• Assist with new customer setup, credit applications, and related documentation
• Maintain shared office files and internal financial documentation

Position Overview

We are seeking a highly organized and detail-oriented Administrative Support & Bid Coordination Specialist to support our expanding operations. This role blends customer service with a strong focus on tracking government and municipal bid opportunities, managing deadlines, and maintaining compliance certifications. This is a key operational role that helps ensure we never miss an opportunity and remain competitive in the public sector. As part of a collaborative team, this position will also support sales initiatives and assist with various projects across the organization.

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Key Responsibilities

• Identify, track and help prepare bid opportunities from federal, state, and local procurement platforms
• Maintain a centralized bid tracking system and calendar (deadlines, meetings, award dates)
• Generate reports on bid activity, pipeline, and outcomes
• Manage and maintain Small Business and Women-Owned Business certifications (federal, state, and third-party), including renewals and compliance
• Organize and maintain digital records for bids and certifications
• Support customer service functions including order coordination and account support
• Assist the sales team with quotes, follow-ups, and project coordination
• Provide administrative and operational support on special projects

Full Time | Temporary Assignment

$18+, DOE

Norfolk 

We are recruiting for a local insurance company who is searching for a bilingual Spanish speaking Agency Receptionist. The ideal candidate will be reliable and detail-oriented and their key responsibilities will be to support daily office operations and serve as a key point of contact for clients. This role is ideal for someone who enjoys multitasking, and providing professional, bilingual support in a fast-paced office environment.

Key Responsibilities

• Answer incoming phone calls promptly and professionally, route calls appropriately, and take accurate messages

• Communicate clearly and courteously with Spanish- and English-speaking clients

• Receive, open, and distribute incoming mail and packages

• Scan, upload, and electronically file documents with accuracy and attention to detail

• Learn and navigate agency management systems, maintaining accurate and up-to-date records

• Assist with basic data entry and administrative support tasks

• Maintain organized digital and physical filing systems

• Support team members with clerical and office-related requests as needed

• Ensure confidentiality and proper handling of sensitive client information

Qualifications & Skills

• Preferred: Fluent in both Spanish and English (verbal and written)

• Previous administrative, clerical, or office support experience 

• Microsoft Office 

• Strong organizational skills and attention to detail

• Professional phone presence and customer-service mindset

• Ability to manage multiple tasks and prioritize effectively

• Dependable, punctual, and able to work independently and as part of a team

Position Summary

The Criminal Law Paralegal provides comprehensive legal and administrative support to attorneys and General District Court Clerk’s office handling criminal defense and/or prosecution matters. This role involves case management, legal research, document preparation, client communication, trial preparation, and coordination with courts, law enforcement agencies, and other legal professionals. The ideal candidate is highly organized, detail-oriented, and able to manage sensitive and confidential information in a fast-paced legal environment.

Key Responsibilities

• Assist attorneys with all phases of criminal case preparation, including arraignments, hearings, motions, plea agreements, and trials.
• Draft legal documents such as motions, subpoenas, discovery requests, affidavits, and correspondence.
• Conduct legal research related to criminal statutes, case law, court procedures, and evidentiary rules.
• Organize and maintain case files, evidence logs, exhibits, and legal records.
• Review police reports, witness statements, body camera footage, and discovery materials.
• Communicate with clients regarding case updates, document collection, and appointment scheduling.
• Coordinate court dates, deadlines, attorney calendars, and filing requirements.
• File legal documents electronically and in person with local, state, and federal courts.
• Assist with trial preparation by preparing exhibits, witness lists, trial binders, and courtroom materials.
• Maintain confidentiality and ensure compliance with legal and ethical standards.
• Liaise with prosecutors, court personnel, law enforcement agencies, and expert witnesses as needed.

$18.00 per hour

Position Overview:
We are seeking a detail-oriented and highly organized Operations Assistant to support daily administrative and operational functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has strong technical and organizational skills. The Operations Assistant will play a key role in ensuring smooth office operations while providing support across multiple departments.

Key Responsibilities:

• Provide administrative support to the operations team, including scheduling, data entry, and document management
• Maintain and organize digital and physical files to ensure accuracy and accessibility
• Utilize Microsoft Excel to track data, generate reports, and support operational decision-making
• Create, edit, and format documents and materials using Adobe (PDFs, forms, and presentations)
• Assist with coordinating meetings, preparing agendas, and distributing materials
• Monitor and manage office supplies and assist with inventory tracking
• Support process improvements by identifying opportunities to enhance efficiency and organization
• Communicate effectively with internal teams and external partners as needed