The ideal candidate is proficient in Microsoft Office, highly organized, detail oriented, and an effective communicator with strong writing skills. This role requires someone who works well as part of a team while also staying motivated and productive independently.

Responsibilities:

• Generate and distribute pre-bills.
• Review and revise pre-bills in response to attorney and paralegal requests.
• Prepare and send client invoices.
• Review and verify the accuracy of billing entries and supporting documentation.
• Research and respond to inquiries regarding billing questions or issues.
• Post expenses to client accounts.
• Maintain organized billing files and related records.
• Interact professionally and communicate effectively with attorneys, paralegals, clients, and accounting team members.
• Maintain strict confidentiality of all client and firm matters.
• Collaborate closely with employees in the Accounting Department.

Temp to Hire | Full Time

$55k+ DOE 

Norfolk 

We are recruiting for a local financial company who is searching for a Client Service Representative who will perform the administrative and office support activities for multiple professionals in the firm. If you are detail oriented and are looking to play a vital role in delivering outstanding service- we want to hear from you! 

Key Responsibilities

• Create exceptional first impressions by warmly greeting guests, maintaining office cleanliness, and managing refreshments

• Answer and route phone calls professionally, take accurate messages, and schedule/manage appointments

• Follow up with clients to maintain strong, ongoing relationships

• Prepare and send correspondence

• Open, distribute, and file incoming mail

• Maintain accurate records by updating all client communications and activities in database

• Coordinate office support services, including purchasing and facilities management

• Assist clients and advisory team members with non-advisory requests and paperwork, including:

  • Opening accounts

  • Asset transfers and rollovers

  • Cash requests

  • Address and account updates

• Operate and maintain portfolio management software for investment reporting, performance calculations, and client billing

• Ensure data accuracy and operational efficiency across all systems

• Perform other related administrative duties as assigned

8:30-5:00 / M-F / $45K-$65K, DOE

The Pre-Litigation Paralegal is responsible for managing personal injury cases from client intake through settlement. This role serves as the primary point of contact for clients, coordinates case development, gathers and organizes evidence, manages medical documentation, prepares demand packages, and supports attorneys throughout the pre-litigation process.

Key Responsibilities:

• Serve as the primary liaison between clients, insurance carriers, medical providers, and attorneys.
• Conduct client intake interviews and open new case files in the case management system.
• Obtain signed retainers, HIPAA authorizations, and other required documentation.
• Investigate liability by gathering police reports, witness statements, photographs, and other evidence.
• Establish and manage insurance claims, verify coverage, and communicate with adjusters.
• Request, organize, review, and summarize medical records and billing documentation.
• Monitor client treatment progress and maintain regular communication throughout the life of the case.
• Identify, track, and assist in resolving medical, insurance, Medicare/Medicaid, ERISA, and other liens.
• Prepare comprehensive demand packages, including medical summaries, treatment timelines, wage loss documentation, and supporting evidence.
• Assist attorneys with case evaluations, negotiation preparation, and identifying cases that should transition to litigation.
• Monitor statutes of limitations, case deadlines, and ensure files are complete and compliant prior to settlement or litigation.
• Prepare settlement statements, coordinate disbursement of settlement funds, and close files in accordance with firm procedures.

9:00-1:00, with flexibility / M-F / $15-$20, based on skill and experience

FUNCTION: Perform a wide variety of tasks requiring mature judgment, confidentiality, and initiative. Assist customers on phone and in person.

DUTIES AND RESPONSIBILITIES:

• Provide administrative and customer service support for member activities, programs, products, services, projects, and events.
• Provide support for print & electronic communications.
• Greet and assist callers, visitors, and clients.
• Determine the needs of members, then handle as many of the demands as possible.
• Provide support and coordination for membership databases maintenance, tracking, and Post changes. Provide reports as needed.
• Daily preparation, reconciliation, and posting of cash receipt batches.
• Promote and inform members about relevant programs, products and services.
• Receive and input registrations for events and education sessions.
• Set-up and clean-up the meeting rooms as needed.
• Provide regular reports and suggestions for improving customer service.
• Provide assistance to other administrative and accounting staff as requested.
• Support managers and meeting planners.
• Other duties as assigned.

Temp to Hire | Full Time & Part Time

Full time: Monday - Saturday, 7am - 5:30pm 

Part Time: Monday - Saturday, 12pm - 5:30pm 

Business Hours: 7am - 5:30pm

$15/hour

Virginia Beach

We are recruiting for a local automotive company looking for a Full Time and/or Part-Time Receptionist to serve as a welcoming and professional first point of contact for visitors, clients, and callers. This is an excellent opportunity for someone who is polished, personable, energetic, and comfortable interacting with people in a professional office environment.

If selected for the part time position please note: In addition to regular part-time receptionist responsibilities, this individual will provide reception coverage during breaks, absences, and time off for the full-time receptionist, making dependability and flexibility especially important. The ideal candidate will be confident stepping into the role as needed and maintaining a consistent, professional front-office presence.

If you are someone who is friendly and upbeat while still professional, presentable, dependable, and comfortable working independently, we would love to hear from you.

 Job Duties:

• Take inbound calls
• Covering the front desk while the main receptionist is off or at lunch
• Log deliveries
• Notify employees when packages or mail arrive

Full Time | Temporary 

Monday - Friday, 7am - 3pm 

$20-$24/hour

Norfolk 

We are recruiting for a local company who is searching for an HR Clerical Assistant. The HR Clerical Assistant provides comprehensive clerical, secretarial, and human resources support to the Central Administration staff. This position coordinates administrative activities, maintains accurate employee records and organizational databases, assists with employee onboarding and routine HR functions, and serves as a point of contact for employees, applicants, and school personnel. The position requires strong organizational, communication, customer service, and administrative skills, as well as the ability to handle confidential information with discretion.

Essential Duties and Responsibilities

1. Administrative and Office Support

• Plans, coordinates, and supports the successful completion of clerical, secretarial, human resources, and administrative activities for Central Administration.
• Assists with coordinating the daily activities and workflow of administrative support staff within the Central Administration building.
• Responds to a wide range of telephone and in-person inquiries from employees, applicants, and school personnel.
• Maintains school location information, employee listings, and division-wide contact directories.
• Provides front desk receptionist coverage, as needed, during routine breaks and lunch periods.
• Prepares, edits, and distributes professional correspondence, reports, records, memoranda, and other administrative documents.
• Establishes, organizes, and maintains extensive files and retrieves information for reports and other administrative needs.

2. Human Resources Support

• Assists newly hired employees with completing initial employment paperwork and onboarding documentation.
• Prepares professional correspondence for new employees, including letters of intent, licensure-related correspondence, and other employment documents.
• Corresponds with employees and applicants via email and other appropriate communication methods regarding routine HR matters.
• Assists employees and applicants with questions and concerns related to position vacancies, leave, salary information, and other human resources processes.
• Researches employee records to identify discrepancies, resolve routine issues, and support accurate personnel documentation.
• Assists with tuition reimbursement requests, including receiving, organizing, tracking, and maintaining supporting documentation.
• Assists with workers' compensation administration, including maintaining records, coordinating documentation, and supporting communication related to claims and employee matters.
• Provides administrative assistance with employee records, personnel actions, and other HR processes as assigned.

3. Records, Database, and Document Management

• Maintains HR databases, personnel documents, administrative records, and organizational files.
• Ensures employee records and other confidential information are organized, accurate, current, and maintained in accordance with established procedures.
• Gathers, compiles, and retrieves information from personnel files, databases, and other sources to prepare routine reports.
• Assists with developing, maintaining, and updating administrative processes, procedures, forms, and reference materials.
• Reviews documentation for completeness and accuracy and brings discrepancies or missing information to the attention of appropriate HR staff.
• Supports the preparation and maintenance of reports, correspondence, records, and other documents required for departmental operations.

4. Customer Service and Communication

• Serves as a professional and responsive point of contact for employees, applicants, school personnel, and other individuals seeking HR or administrative assistance.
• Provides accurate routine information and refers complex, sensitive, or specialized matters to the appropriate HR representative.
• Maintains effective working relationships with employees, supervisors, administrators, and colleagues.
• Communicates professionally, courteously, and confidentially when handling employee information and HR-related inquiries.

Administrative and Program Coordinator

Full Time | Temp to Hire

Monday – Friday | 8:30 am – 5:00 pm

$25/hour

Hampton

We are recruiting for a local company seeking an Administrative and Program Coordinator to join their team. Reporting to the Deputy Director, this position will provide essential administrative and program support to help ensure the organization operates efficiently and effectively.

The Administrative and Program Coordinator will be responsible for coordinating committee meetings, assisting with event logistics, supporting vendor relationships, and handling a variety of administrative and program-related responsibilities. The ideal candidate will be organized, detail-oriented, and able to manage multiple priorities while providing professional support to staff, vendors, and stakeholders.

Key Qualifications and Requirements:

• Demonstrated history of job stability and longevity, with a typical tenure of 3–4 years or longer in previous positions.
• Strong preference for candidates whose most recent position reflects a minimum of 3–4 years of continuous employment, demonstrating reliability, commitment, and the ability to remain engaged in a role over time.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects.
• Excellent written and verbal communication skills, with the ability to interact professionally with staff, vendors, businesses, community members, and other stakeholders.
• Detail-oriented with the ability to maintain accurate records and follow through on administrative responsibilities.
• Proficiency with Microsoft Office and other common office technology.

Key Responsibilities:

Administrative Support:

• Prepare and distribute meeting agendas, minutes, and other materials for committee and board meetings.
• Maintain and update committee rosters, attendance records, and other organizational files.
• Manage scheduling, reminders, and follow-ups for board and committee meetings, and general office calendar.
• Ensure the organization's shared drive is up to date and accessible. 
• Coordinate all organizational meetings, including ordering and overseeing food delivery, and ensuring proper room is set up. 

Program and Event Coordination:

• Assist in the coordination of district events, including planning, promotion, and logistics.
• Organize meeting logistics, including catering and venue arrangements. 
• Track and assist with sponsorships, grants and project timelines.
• Utilize reports to compliment sponsorship benefits and secure additional funding and/or support sponsorship/requests.
• Prepare monthly newsletter for mailing and distribution (i.e. printing, bulk mail preparation).

Vendor and Operational Support:

• Support with vendor payments and billing package preparation.
• Coordinate administrative support for event operations, the district program, and project management.

 Community Engagement:

• Serve as a point of contact for district businesses and stakeholders.
• Provide information, resources, and support to businesses and residents within the district. 
• Respond to inquiries from community members and stakeholders.