Human Resource Assistant

 JOB SUMMARY: Performs a wide variety of professional level human resources activities in functions such as employment, benefits, employee relations, and related areas.

ESSENTIAL JOB FUNCTIONS: The following duties are typical for this position. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

-Answers phones and greets visitors.

-Coordinates employee events to include, but not limited to, holiday luncheon, promotion ceremony, employee picnic etc.

-Responsible for archiving and storage of all HR files.

-Prepares interview folders.

-Schedules interviews, conducts interviews and reference checks.

-Orders office supplies for the department.

-Creates job announcements and coordinates the posting on company website, newspapers, schools, military bases and with other employment contacts.

-Schedules pre-employment exams and sends out annual and fit for duty physical exam letters.

-Distributes employee performance evaluation forms and monitors the employee performance evaluation schedule.

 -Adheres to all personnel policies and departmental guidelines.

-Performs all other duties as assigned and directed.

KNOWLEDGE, SKILLS AND ABILITIES: The following generally describes the knowledge, skills and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

-Tact, diplomacy and the ability keep information confidential.

-Demonstrates excellent customer service skills.

-Effective listening and communication skills.

-Intermediate computer skills; working knowledge of the Microsoft Office Suite.

-Ability to be a team player.

-Ability to multi-task.

-Ability to prioritize, create and keep deadlines.

EDUCATION AND EXPERIENCE GUIDELINES – Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

EDUCATION/TRAINING:

1. Minimum of one (1) year of business school. Associates degree or higher education preferred.

EXPERIENCE:

1. Minimum of 3 years’ experience in Human Resources.

2. Minimum of 3 years’ administrative experience.

CERTIFICATIONS: Human Resources certification/s preferred.

EQUIPMENT OPERATION: Desktop computer, phone system, fax, copier, laptop and overhead projector.