Hours: 7:00-4:00 / M-F / Temp to Hire

MUST HAVE EXPERIENCE IN CONSTRUCTION INDUSTRY

Job Summary:

We are recruiting a detail-oriented and proactive Administrative Assistant to support our day-to-day operations, with key responsibilities in accounts payable, data entry, and human resources. The ideal candidate will be highly organized, tech-savvy, and capable of multitasking in a dynamic office environment.

Key Responsibilities:

Administrative Support:

• Provide general administrative and clerical support, including answering phones, managing correspondence, scheduling appointments, and maintaining filing systems.
• Maintain office supplies and coordinate maintenance of office equipment.

Accounts Payable:

• Process vendor invoices and ensure timely payments.
• Reconcile statements and resolve any discrepancies with vendors.
• Maintain accurate and up-to-date financial records.
• Assist with monthly expense reporting and financial audits.

Data Entry:

• Input and update data in internal databases with a high degree of accuracy.
• Maintain records and documentation for various departments.
• Generate and distribute periodic reports as needed.

Human Resources Support:

• Assist with employee onboarding and offboarding processes.
• Maintain employee files and ensure compliance with company policies and labor regulations.
• Coordinate employee benefits enrollment and changes.
• Help schedule interviews and communicate with job candidates.
• Support HR projects and initiatives as directed.

Qualifications:

• MUST have experience in the construction industry.
• 2+ years of experience in an administrative or office support role.
• Familiarity with accounts payable processes and HR practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong attention to detail and organizational skills.
• Ability to handle sensitive information with confidentiality.
• Excellent communication and interpersonal skills.