Part-Time / 2 days per week, days flexible

Office & Administrative Operations

• Ensure smooth day-to-day office function, including supplies, facilities, and
• Coordinate schedules, travel arrangements, and meeting logistics for leadership and
• Handle internal and external communications, inquiries, and
• Manage employee onboarding/offboarding and maintain confidential HR
• Maintain and improve digital and physical filing systems
• Serve as liaison with building management, service providers, and office
• Support events, marketing logistics, and administrative aspects of sales
• Keep the office tidy, professional, and optimized for

Business & Financial Support

• Liaise with our external accountant for bookkeeping, payroll, taxes, and
• Primary responsibility for invoices, expenses, accounts payable/receivable, and ensure timely processing.
• Assist with budgeting, cost tracking, and internal financial
• Maintain legal documentation including NDAs, contracts, patents, and regulatory
• Support compliance and administrative requirements for federal grants and SBIR
• Coordinate timesheets and benefits

Project & Process Optimization

• Support the leadership team and R&D staff in documentation, reporting, and logistics for grant-funded projects (DOE, USDA, etc.).
• Track deliverables, deadlines, and responsibilities using project management
• Identify and implement process improvements to boost efficiency and
• Ensure business continuity and systems scalability as the company

Required

• Bachelor’s degree in Business Administration, Operations, or a related field—or equivalent
• 5+ years in operations, office management, or business administration—preferably in a tech, science, or R&D environment.
• Experience with QuickBooks (Online), Microsoft Office, AI tools, and cloud collaboration
• Strong organizational and multitasking skills; excellent written and verbal
• At least 1 year of bookkeeping or accounting support
• Ability to work independently and interface confidently with external accountants, vendors, and agencies.

Preferred

• Experience working in a government-funded or SBIR/STTR research
• Familiarity with federal grant compliance and documentation
• Knowledge of HR/payroll basics, and experience with benefits
• Exposure to project management or lean operations principles (e.g., PMP, Six Sigma).