Office & Events Coordinator 

Full Time | Direct Hire

Monday - Friday 9 am - 5 pm 

$45k+ DOE

Norfolk

We are assisting in the recruitment of a highly organized and detail-oriented Office & Events Coordinator to support a local company. This role is ideal for a proactive professional who thrives in a fast-paced environment and enjoys balancing administrative support, database management, and event coordination responsibilities.

Position Overview

The Event & Office Operations Coordinator plays a vital role in ensuring smooth daily office operations while managing registration databases and supporting event logistics from start to finish. This position requires strong organizational skills, technical aptitude, and the ability to manage multiple projects simultaneously.

Key Responsibilities

General Office Support

• Answer multi-line phone system and provide professional, courteous customer service

• Maintain office operations, including ordering supplies and overseeing electronics, phone systems, printers, and postage equipment

• Coordinate shipping of registration materials and event-related items

Database Management

• Create and maintain registration databases, making updates as needed throughout each event lifecycle

• Process and manage paper registration forms

• Track payments, manage registration changes, collect additional funds, and process refunds

• Generate and manage attendee reports

• Troubleshoot software and database issues

• Track final guarantees and refunds

• Provide database guidance and support to clients

Event Management

• Maintain master checklist to track progress of all events

• Prepare and manage all event registration print materials

• Create spreadsheets, reports, tickets, agendas, and specialty inserts

• Ensure accurate accounting and reconciliation of registration data

• Provide final registration information to vendors

• For select events:

  • Create both paper and online registration forms

  • Track event data and payments

  • Prepare final client accounting

  • Distribute funds as directed

Qualifications

• Proficiency in Microsoft Office Suite (Excel required)

• Strong organizational and time-management skills

• Excellent attention to detail and accuracy

• Professional communication skills, both written and verbal

• Experience with database management and/or event coordination preferred

• Ability to manage multiple deadlines in a fast-paced environment