Position Overview

We are seeking a highly organized and detail-oriented Contract Coordinator to support our expanding operations. This role blends customer service with a strong focus on tracking government and municipal bid opportunities, managing deadlines, and maintaining compliance certifications. This is a key operational role that helps ensure we never miss an opportunity and remain competitive in the public sector. As part of a collaborative team, this position will also support sales initiatives and assist with various projects across the organization.

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Key Responsibilities

• Identify, track and help prepare bid opportunities from federal, state, and local procurement platforms
• Maintain a centralized bid tracking system and calendar (deadlines, meetings, award dates)
• Generate reports on bid activity, pipeline, and outcomes
• Manage and maintain Small Business and Women-Owned Business certifications (federal, state, and third-party), including renewals and compliance
• Organize and maintain digital records for bids and certifications
• Support customer service functions including order coordination and account support
• Assist the sales team with quotes, follow-ups, and project coordination
• Provide administrative and operational support on special projects

Responsibilities:

• Perform high-volume copying, printing, scanning, binding, CD/DVD/USB production, electronic binder creation, and general office duties. Use basic computer skills to schedule appointments and complete related tasks.
• Organize copy room work by receiving, collecting, and logging requests and by establishing and maintaining work priorities.
• Inventory supplies and put delivered supplies away.
• Stamp outgoing mail and pick up incoming mail from the post office (if necessary).
• Deliver internal mail in Norfolk.
• Provide courier coverage for special deliveries. Securely transport legal documents, court filings, confidential records, and office materials between the firm, courts, government agencies clients, and other business locations. Plan efficient delivery routes, meet time sensitive deadlines, and obtain required signatures and proof of delivery.
• Staff office Reception Desks, as needed.
• Clean areas and workspaces not covered by the building’s regular janitorial services.
• Assist with attorney office cleanings as requested. Clean and inventory kitchen areas, including dusting and wiping counters.
• Effectively interact and communicate with attorneys, paralegals, and clients.
• Observe strict confidentiality in all client and firm matters.

Full Time | Temp to Hire

Monday - Friday | 6am - 2pm

$18/hour

Norfolk

We are currently recruiting for a local company who is seeking a detail-oriented and dependable Accounting Administrative Assistant to join their team. This role is heavily focused on data entry and administrative support, making it an excellent opportunity for someone who enjoys organized work, maintaining accuracy, and supporting day-to-day accounting functions. The ideal candidate is a self-starter who works well independently while also collaborating effectively with a team.

What We're Looking For:
We are seeking someone who takes pride in accuracy, enjoys staying organized, and is eager to contribute to a team environment.

Key Responsibilities:

• Enter and maintain daily data accurately and efficiently
• Enter daily bank transactions for Accounts Receivable (A/R)
• Generate customer invoices
• Assist with receiving goods and entering Accounts Payable (A/P) invoices
• Enter weekly checks as needed
• Support the accounting department with administrative tasks and special projects
• Maintain accurate records and ensure data integrity
• Perform repetitive and detail-focused tasks with a high level of accuracy