Temp to Hire | Full Time

$55k+ DOE 

Norfolk 

We are recruiting for a local financial company who is searching for a Client Service Representative who will perform the administrative and office support activities for multiple professionals in the firm. If you are detail oriented and are looking to play a vital role in delivering outstanding service- we want to hear from you! 

Key Responsibilities

• Create exceptional first impressions by warmly greeting guests, maintaining office cleanliness, and managing refreshments

• Answer and route phone calls professionally, take accurate messages, and schedule/manage appointments

• Follow up with clients to maintain strong, ongoing relationships

• Prepare and send correspondence

• Open, distribute, and file incoming mail

• Maintain accurate records by updating all client communications and activities in database

• Coordinate office support services, including purchasing and facilities management

• Assist clients and advisory team members with non-advisory requests and paperwork, including:

  • Opening accounts

  • Asset transfers and rollovers

  • Cash requests

  • Address and account updates

• Operate and maintain portfolio management software for investment reporting, performance calculations, and client billing

• Ensure data accuracy and operational efficiency across all systems

• Perform other related administrative duties as assigned

Temp to Hire | Full Time

Monday - Friday, 8am - 5pm 

$25+/DOE

Suffolk

We are currently requiting an experienced and detail-oriented Bookkeeper for a local company. The ideal candidate will have a strong background in bookkeeping and accounting functions, excellent organizational skills, and the ability to manage multiple financial responsibilities accurately and efficiently.

Key Responsibilities

• Manage all aspects of Accounts Payable (AP) and Accounts Receivable (AR)
• Maintain accurate financial records and accounting documentation
• Prepare financial reports and assist with month-end accounting processes
• Prepare and enter journal entries
• Reconcile bank statements and financial accounts
• Calculate, prepare, and file sales tax reports
• Process payroll 
• Assist with additional accounting and financial tasks as needed
• Ensure compliance with company policies and accounting best practices

Temp to Hire | Part Time

Monday - Saturday | 12pm - 5:30pm 

Business Hours: 7am - 5:30pm

$15/hour

Virginia Beach

We are recruiting for a local automotive company looking for a Part-Time Receptionist to serve as a welcoming and professional first point of contact for visitors, clients, and callers. This is an excellent opportunity for someone who is polished, personable, energetic, and comfortable interacting with people in a professional office environment.

In addition to regular part-time receptionist responsibilities, this individual will provide reception coverage during breaks, absences, and time off for the full-time receptionist, making dependability and flexibility especially important. The ideal candidate will be confident stepping into the role as needed and maintaining a consistent, professional front-office presence.

If you are someone who is friendly and upbeat while still professional, presentable, dependable, and comfortable working independently, we would love to hear from you.

 Job Duties:

• Take inbound calls
• Covering the front desk while the main receptionist is off or at lunch
• Log deliveries
• Notify employees when packages or mail arrive

Administrative and Program Coordinator

Full Time | Temp to Hire

Monday – Friday | 8:30 am – 5:00 pm

$25/hour

Hampton

We are recruiting for a local company seeking an Administrative and Program Coordinator to join their team. Reporting to the Deputy Director, this position will provide essential administrative and program support to help ensure the organization operates efficiently and effectively.

The Administrative and Program Coordinator will be responsible for coordinating committee meetings, assisting with event logistics, supporting vendor relationships, and handling a variety of administrative and program-related responsibilities. The ideal candidate will be organized, detail-oriented, and able to manage multiple priorities while providing professional support to staff, vendors, and stakeholders.

Key Responsibilities:

Administrative Support:

• Prepare and distribute meeting agendas, minutes, and other materials for committee and board meetings.
• Maintain and update committee rosters, attendance records, and other organizational files.
• Manage scheduling, reminders, and follow-ups for board and committee meetings, and general office calendar.
• Ensure the organization's shared drive is up to date and accessible. 
• Coordinate all organizational meetings, including ordering and overseeing food delivery, and ensuring proper room is set up. 

Program and Event Coordination:

• Assist in the coordination of district events, including planning, promotion, and logistics.
• Organize meeting logistics, including catering and venue arrangements. 
• Track and assist with sponsorships, grants and project timelines.
• Utilize reports to compliment sponsorship benefits and secure additional funding and/or support sponsorship/requests.
• Prepare monthly newsletter for mailing and distribution (i.e. printing, bulk mail preparation).

Vendor and Operational Support:

• Support with vendor payments and billing package preparation.
• Coordinate administrative support for event operations, the district program, and project management.

Community Engagement:

• Serve as a point of contact for district businesses and stakeholders.
• Provide information, resources, and support to businesses and residents within the district. 
• Respond to inquiries from community members and stakeholders.

Summary of Position:

• Coordinate all maintenance and repair issues for stores in assigned states.
• Respond/manage building emergencies- fires, floods, power outages, weather related hazards or alerts, liquid spills, plumbing issues or incident clean up.
• Assist department managers with daily facility changes or needs as requested.
• Handling routine inquiries on basic facility needs; fielding phone calls/emails for maintenance requests.
• Prioritizing requests and maintaining an accurate database of call history information for store within assigned states using internal Computerized Maintenance Management Systems (CMMS).
• Develop relationships with vendors to ensure the best pricing and service to the stores.

Principal Duties and Responsibilities:

• Review facility related invoices and facilitate the approval process up to payment within specified deadlines.
• Create and assign work orders to multiple technicians, subcontractors and service providers in assigned states.
• Provide reports on open and closed work orders and check status with the appropriate technician or service provider.
• Monitor expenditures on repair services for each store within assigned spending limits, up to $1500.
• Maintain accurate/current information in database for each store in assigned states.
• Administer certified business letters or facsimiles to Landlords as needed.

9:00-1:00, with flexibility / M-F / $15-$20, based on skill and experience

FUNCTION: Perform a wide variety of tasks requiring mature judgment, confidentiality, and initiative. Assist customers on phone and in person.

DUTIES AND RESPONSIBILITIES:

• Provide administrative and customer service support for member activities, programs, products, services, projects, and events.
• Provide support for print & electronic communications.
• Greet and assist callers, visitors, and clients.
• Determine the needs of members, then handle as many of the demands as possible.
• Provide support and coordination for membership databases maintenance, tracking, and Post changes. Provide reports as needed.
• Daily preparation, reconciliation, and posting of cash receipt batches.
• Promote and inform members about relevant programs, products and services.
• Receive and input registrations for events and education sessions.
• Set-up and clean-up the meeting rooms as needed.
• Provide regular reports and suggestions for improving customer service.
• Provide assistance to other administrative and accounting staff as requested.
• Support managers and meeting planners.
• Other duties as assigned.

$18.50 per hour

Position Summary

We are looking for an organized IT Operations Coordinator to support new store openings, remodels, relocations, and technology upgrades. In this role, you will coordinate POS (Point-of-Sale) equipment, work with vendors, track projects, and ensure installations are completed on time. This position combines administrative support, project coordination, and basic technical troubleshooting.

Responsibilities

• Coordinate the ordering, shipping, and delivery of POS equipment.
• Schedule and monitor vendors for equipment installations and returns.
• Track project progress and ensure any follow-up work is completed.
• Troubleshoot basic hardware and software issues and escalate when needed.
• Verify equipment is working before store openings.
• Create purchase orders and process invoices.
• Set up new stores in company systems.
• Maintain inventory records and reconcile equipment returns.
• Prepare reports and update project documentation.
• Respond to emails and communicate with vendors and internal teams.
• Enter and maintain accurate data in company systems.

8:30-5:00 / M-F / $45K-$65K, DOE

The Pre-Litigation Paralegal is responsible for managing personal injury cases from client intake through settlement. This role serves as the primary point of contact for clients, coordinates case development, gathers and organizes evidence, manages medical documentation, prepares demand packages, and supports attorneys throughout the pre-litigation process.

Key Responsibilities:

• Serve as the primary liaison between clients, insurance carriers, medical providers, and attorneys.
• Conduct client intake interviews and open new case files in the case management system.
• Obtain signed retainers, HIPAA authorizations, and other required documentation.
• Investigate liability by gathering police reports, witness statements, photographs, and other evidence.
• Establish and manage insurance claims, verify coverage, and communicate with adjusters.
• Request, organize, review, and summarize medical records and billing documentation.
• Monitor client treatment progress and maintain regular communication throughout the life of the case.
• Identify, track, and assist in resolving medical, insurance, Medicare/Medicaid, ERISA, and other liens.
• Prepare comprehensive demand packages, including medical summaries, treatment timelines, wage loss documentation, and supporting evidence.
• Assist attorneys with case evaluations, negotiation preparation, and identifying cases that should transition to litigation.
• Monitor statutes of limitations, case deadlines, and ensure files are complete and compliant prior to settlement or litigation.
• Prepare settlement statements, coordinate disbursement of settlement funds, and close files in accordance with firm procedures.

We are seeking an experienced Personal Injury Litigation Paralegal who can independently manage PI cases from intake through trial or settlement.  Most of their cases will be assigned post intake and initial development of the file. This role requires familiarity with pre-litigation and litigation phases of personal injury matters, strong independent drafting skills, with excellent grammar skills, and the ability to proactively manage deadlines, discovery, and attorney calendars in a fast-paced litigation environment. The candidate should have general district and circuit court experience. Federal court would be a plus.

The ideal candidate is a seasoned PI paralegal who can take ownership of the files, draft pleadings and discovery with or without templates, and serve as a litigation partner to the attorney.

Responsibilities:

• Track statute of limitations, manage deadlines, discovery deadlines, and court-ordered dates as provided in Scheduling Orders
• Maintain complete and well-organized electronic and physical case files
• Monitor medical treatment progression and ensure cases are medically mature before resolution
• Understand and manage liens.
• Draft pleadings, motions, discovery requests, discovery responses, and correspondence with minimal attorney oversight
• Prepare complaints, motions, subpoenas, deposition notices, and settlement-related filings
• Assist with trial preparation, including exhibit lists, witness lists, (some medical summaries), medical index, and trial binders
• Handle e-filing in state courts. Federal court is a bonus. Manage incoming discovery and organize medical records, bills, and wage loss documentation
• Prepare initial discovery responses and objections
• Manage attorney’s calendar, including court appearances, deadlines, and hearings using Outlook
• Schedule depositions, mediations, hearings, and expert conferences
• Coordinate with opposing counsel, court staff, court reporters, medical providers, and experts.